SHAPA Administration is monitoring COVID-19. Our chief goal is the safety of our students, families, and staff. Please check your email as well as this page for updated information.
March 30, 2020 – End of Spring Break
Dear Students and Families,
Over spring break, we received updated information related to the COVID-19 outbreak and the impact on our school and other virtual schools across Oregon. As our primary concern is for the health and safety of our students, families, and staff, we continue to follow all recommendations and requirements set forth by the Centers for Disease Control (CDC), the Oregon Health Authority (OHA), the Oregon Department of Education (ODE), and the Governor’s office. The following list includes new information since our last letter on March 13th:
SHAPA is still open. The Governor’s Executive Order 20-08 closed all schools. However, virtual charter schools who were capable of operating completely virtually prior to the closure were allowed to continue to serve students. SHAPA fits into that category. While our physical office in Sheridan is closed, we continue to provide online educational services to our students.
Enrollment is frozen. On March 27th, the Oregon Department of Education put a freeze on student enrollment in online schools. Students who registered prior to March 27th, including those who registered during spring break, will be enrolled with us. Additionally, no students will be dropped from enrollment after March 27th, regardless of circumstance.
Attendance will be taken. However, attendance will be for communication purposes only. Students cannot be dropped for missing 10 consecutive days or 20 cumulative days of school. As we receive further guidance from ODE about credit requirements for high school students and graduation requirements for seniors, we will refer to our attendance information to look at progress only. We encourage students to continue with their regular classes.
Credits and grading. Right now, we are working as if students will continue to earn credits and receive report cards. However, the state will be providing further guidance in the near future. We expect to see updates and adjustments to graduation requirements.
State testing is cancelled. State testing, which is usually given to students in grades 3-8 & 11, has been suspended by ODE this school year. We will not be administering the OSAS.
Essential skills. ODE has waived the essential skills graduation requirement for 2020 graduating seniors. Other graduation requirements may change as well.
Special education services continue. Our special education services have not been interrupted and will continue for all students with IEPs. Our special education teacher will continue to provide all communication and services virtually.
Graduation. At this point, we do not know if we will have an in-person graduation ceremony. We would like our seniors to fill out the Graduation Request Form so we can order caps, gowns, and tassels in the event we are able to have a ceremony. If we cannot have in-person graduation, we will have a virtual ceremony for those who want to attend. All seniors will still receive their cap, tassel, diploma, and transcript via mail if we do not have an in-person ceremony.
Early college. Students attending community colleges should continue to follow the guidance of their college and communicate with their school counselor. We know many classes have been cancelled. Accommodations will be made for students based on upcoming guidance from ODE.
We thank you for your flexibility and understanding during this time. We know many of you are working under stressful circumstances. Some of you are probably feeling a little stir crazy. Hopefully, some of you feel like you can continue with the normalcy of online school with support from our teachers and our staff.
If you have any questions, please feel free to reach out to me. The best way to reach me is via email at firstname.lastname@example.org.
Jesse Watson, Director
March 13,2020 – All School Courses and Interactions Moved Online
Late last night, Governor Brown announced all Oregon schools will close starting March 16th through March 31st . I’m sure you are wondering what that means for SHAPA and other online schools in Oregon. To comply with the governor’s order, we will close our physical location in Sheridan. Our office and computer lab will not be accessible from March 16th to March 31st . Additionally, our teachers will not conduct home visits or have any face to face contact with families. All staff members will work from their home offices.
Our regular online instruction will not be interrupted by other school closures. Online classes will continue to be available to students and we expect our students to continue their lessons. Our teachers will be available to meet virtually with families via Zoom, our online conferencing software, as well as by phone and email.
SHAPA will have our regularly planned Spring Break from March 23rd to March 27th . During that time, staff will also be on break and will not be available to families.
In our school newsletter, many of you have used the link to sign up for state testing in April. We thank you for responding to the scheduling request and ask all families to continue to schedule testing times. However, it is likely we will have interruptions to state testing. We will plan for testing based on the governor’s guidance to reopen schools on April 1st . As we receive further instruction from the state, we may suspend or cancel testing in the future. We appreciate your flexibility during this time.
We are fortunate to be able to continue regular, online instruction during the current pandemic. However, we understand individual students may be impacted by the COVID- 19 outbreak due to other circumstances. Families who experience conditions which will prevent students from continuing their online classes should contact their mentor teacher.
In the event your student becomes ill and cannot complete daily schoolwork, please contact our registrar, Susan Watson, at 503-843-9330 to report the absence. Absences that last more than three days require a doctor’s note.
If you have any questions, please feel free to contact me. The best way to reach me is via
email at email@example.com.
March 2, 2020 – SHAPA Emergency Plan
Many of you are following the news about novel coronavirus (COVID-19). Currently, this disease is not impacting our school, staff, or students. However, if the virus begins to spread in Oregon, we have a plan for addressing school functions during such an outbreak.
Per school policy and administrative rule JHCC/JHCCR, when an administrator has reason to suspect that a student has been exposed to any restrictable disease (this does not count illnesses such as influenza) for which the student is required to be excluded, the administrator involved shall exclude the student from school and if the disease is a reportable disease, will report the occurrence to the local health department. The administrator will also take whatever reasonable steps it considers necessary to organize and operate its programs in a way which both furthers the education and protects the health of students and others.
Exclusion at an online school looks different from exclusion at a brick and mortar school. In the event a student becomes exposed to a restrictable disease, we will take the following steps.
- We will notify staff of the exposure.
- We will notify the families of students who may have been at risk of exposure. Student identity and health conditions will remain confidential.
- Exposed students will not be allowed to attend any school field trips or work at the computer lab.
- Staff members will not conduct home visits at any location in which people have been exposed to a restrictable disease.
- If the virus spreads to Sheridan, Willamina, McMinnville, or other nearby locations, our office and computer lab will be closed to the public.
Our priority is to protect our students. If we are presented with a case that does not fit a typical scenario, we will err on the side of caution.
Students who attend online school have the distinct advantage of being able to continue schoolwork during such an emergency. While students who have been exposed to a restrictable disease may be excluded from a certain location, all students will continue to have access to their online curriculum 24 hours a day.
In the event your student becomes ill (regardless of the disease) and cannot complete daily schoolwork, please contact our registrar, Susan Watson, at 503-843-9330 to report the absence. Absences that last more than three days require a doctor’s note.
If you have any questions about the emergency plan, please contact me. The best way to reach me is via email at firstname.lastname@example.org.